Yesbud University (“University”) is committed to safeguarding and maintaining the privacy of your personal information. In providing its website and services, the University must collect and use (or process) personal data about visitors. This Privacy Notice describes practices related to the collection and processing of personal information when users visit the University’s websites.

For purposes of clarity, “processing” as used in this notice includes the collection, use, storage, transmission, disclosure, and destruction of personal information. This Privacy Notice applies to all information collected by the University and its third-party service providers, including but not limited to websites and applications that post a link to this Privacy Notice.

By continuing to use and interact with University websites and providing your personal information, you are accepting the terms of this Privacy Notice. 

Information Collected

In general, Yesbud University collects and processes two types of information through its websites: (1) information voluntarily provided by you in order to receive requested information and/or services, and (2) information automatically collected upon your navigation to one of its websites.

Information You Provide

The University collects information which you provide, such as when you: request information; use a device to interact with a website; create an account; log in; register for courses, programs, or activities; complete a web form; add or update your account information; or otherwise interact or communicate with the University (including via its websites or other electronic means). The University then processes the information you provide.

Information Automatically Collected

When you use University websites, they automatically collect information about the devices you use to do so (e.g., computers, tablets, mobile phones, etc.). The University collects your device identifier, web browser, IP address, and browsing information via “cookies” and “web beacons.” The University also automatically collects information about how you use the websites, such as what you have searched for and viewed on the websites. The information automatically collected will be associated with any personal information you have provided.

Data Processing

Type of personal data held by the Yesbud University:

The University holds information relating to you from different sources. Nevertheless, the information we hold come essentially from the information you personally provide us.

Our records contain:
• Your contact details
• Your biographical and health information
• Details of your education
• Your personal university identifiers
• Details about your family
• Socio-financial information relating to you and your family
• Your student academic achievements as well as examination scripts and results
• Information about your areas of interest

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Accessing this website and creation of log files

Information is collected every time this website is accessed or used. These data and information are stored in log files on the server and can include:

• The temporary storage of data and log.
• The IP address is temporarily stored in the system as it is necessary to provide website access to the User’s computer. The IP address is retained while that website is being accessed.
• These log files are stored to ensure website functionality, optimize the content of our website, and ensure the security of our IT system.
• The data will be deleted when they are no longer needed for the purpose they were collected. For data collected to provide access to the website, this will be at the end of every session.
• For log files, this will occur after seven days at the latest. Some data may be preserved for a longer period of time, in which case user IP addresses are deleted or removed, rendering it impossible to link the data to any individual.

Cookies

Our website uses cookies. Cookies are small data files, created and stored by the Internet browser on your computer’s hard drive. Accessing a website may result in a cookie being saved on your operating system. This cookie contains a specific string of characters that allows the browser to be clearly recognized every time the website is accessed. We use cookies to make our website more user-friendly. The purpose of these technical cookies is to simplify website use.

Cookies are stored on the User’s computer and transferred to us. That is why you, as the User, have full control over cookie implementation. You can deactivate or restrict cookies by changing your browser settings. Cookies already stored on your hard drive can be deleted at any time. This can also be done automatically. However, disabling cookies for our website may result in some functions not working correctly.

Registration

Users can register on the Yesbud University web pages by providing personal data. All information requested in the online data entry form will be transmitted as part of the registration process.

You will be asked to grant your consent for the processing of this data as part of the registration process. User registration is necessary to provide specific content and services on our website, including the creation and administration of user accounts, participation in surveys, the administration of applications for admission and placement tests, the organization of examinations, registering for courses, events, examinations, and the administrative tasks associated with them.

The data will be deleted when they are no longer needed for the purpose they were collected.

Contact form and email contact

There are contact forms on Yesbud University webpages that can be used to communicate electronically. When registering, the data entered by you into the online data entry form will be transmitted. Your consent is required for the processing of this data, and you will be referred to our Privacy Statement and asked to grant your consent when you send the form. Alternatively, contact may be initiated using an email address provided by you. In this case, the personal data provided in the email will be stored. This information will not be passed on to third parties. These data are only stored for the purposes of processing that communication. The data will be deleted when they are no longer needed for the purpose they were collected.

Your reinforced rights:

The Yesbud University has taken appropriate measures to provide any information relating to your rights as well as the exercise of these rights.

Transparent information, communication and modalities for the exercise of your rights. You have the right to be provided with your data freely and in an intelligible and easily accessible form. Following your request, the Yesbud University shall provide information without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary, taking into account the complexity and number of requests. In that case, the Yesbud University will inform you for the reasons of the delay.

Information to be provided where personal data are collected from the data subject. You have the right to know the contact details of the agent who collects your data, the contact details of the Data Protection Officer (‘DPO’) that was appointed by Yesbud University, the purposes of the processing for which the personal data are intended, the legal basis for the processing, the recipients or categories of recipients of the personal data and where applicable the fact that the controller intends to transfer personal data to a third country.

Right of access

You have the right to request and receive a copy of your personal data undergoing processing. However, for any further copies requested, the Yesbud University may charge you a reasonable fee that is based on administrative costs.

Right to rectification

You have the right to obtain from the University without undue delay the rectification of inaccurate personal data concerning you.

Right to erasure (‘right to be forgotten’)

There is a right to ask for the erasure of your personal data and that they are no longer processed where the personal data are no longer necessary in relation to the purposes for which they are controlled or otherwise processed.

Hence, in the cases where the University retains and process personal data in accordance with the provisions of Article of the GDPR, the University may object to such a request and may keep the relevant personal data that are required in order for the University to comply with its legal obligations.

Right to restriction of processing

You have the right to restrict processing where the accuracy of the personal data is contested by you, the processing is unlawful and there is pending verification as to whether the legitimate grounds of the Yesbud University override those of your rights. Therefore, we ensure that the Yesbud University has in place a procedure where you have the right to restrict the processing of your personal data. Nonetheless, for those personal data that are necessary for compliance with a legal obligation, the University may object to the restriction.

Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the Yesbud University, in a structured, commonly used and machine-readable format and you have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided.

Right to object

You have the right to object to the processing of your personal data. However, if Yesbud University lawfully processes such, the University will still have the right to process the data.

Automated individual decision-making, including profiling. You have the right not to be subject to a decision solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects.